AI business solutions · An XL Marketing company
AI business solutions that put a full stop on busywork
We build custom AI agents, automations, and software around how your business actually runs. Then we keep a person on the steps that matter.
- 2.7M
- rows mirrored
- 11.5K
- leads handled
- 56
- deployed projects
We automate Missed calls, Invoice entry, The Monday report, Lead follow-up, Inbox sorting, Status updates, Copy and paste, Onboarding from scratch, Same five questions, Vendor lock-in, Quote chasing, CRM cleanup.
The week grid
Every square is an hour your team will never get back
Put in your own numbers. If the amber part is not worth a build, we would rather you found out here.
These are your numbers, not a promise from us. Fifty working weeks. The share is the assumption that matters, so we measure it in the audit before anyone commits.
1 square = 1 hour a week · 36 hours of repeat work
- Hours back per week
- 22
- This work costs, per year
- $57,600
- Recoverable, per year
- $34,560
A Tuesday night, two ways
Getting the call was never the hard part
An illustration of how the booking systems in our case files behave. The times are for the story; the wiring is real.
WithoutCall goes to voicemail. Office closed at five.
WithMissed call triggers a text in under a minute.
WithoutCaller tries the next company on the list.
WithAgent asks what is wrong and which address.
WithoutSecond company picks up.
WithAgent offers Thursday at 9 from the live schedule.
WithoutNothing is happening on your side.
WithBooked. The customer gets a confirmation.
WithoutSomeone hears the voicemail and calls back.
WithCSR reads a two-line summary with coffee.
Without"Thanks, we already booked someone."
WithNothing to chase.
These numbers come from systems running today. Not a lab, and not a slide.
- 188,832
- files on a second vendor, verified
- 172.1 GiB
- of history independently backed up
- 20+
- lead sources in one board
- 78
- data domains kept current
- 20
- state compliance rule set
- 15 min
- agent dispatch cycle
Solutions
Ten ways we get the week back
- 01AI automationThe repeat work between your systems, done without a person retyping it.
- 02Custom AI agentsSoftware that takes a goal, uses your tools, and reports back.
- 03AI receptionist and customer serviceCalls and texts answered at 7:42 p.m., with the job actually booked.
- 04AI chatbots and knowledge assistantsOne place your team or customers can ask, with answers from your own documents.
- 05Custom AI softwareThe internal tool your vendors will never build, on a modern stack you own.
- 06Data pipelines and data ownershipYour operating data, mirrored into a database you control.
- 07AI dashboards and reportingThe number you need, without assembling it on Monday morning.
- 08CRM automation and speed to leadEvery lead in one place, answered in minutes, followed until it closes.
- 09AI training systemsOnboarding that checks real work instead of counting video minutes.
- 10AI consulting and strategyA straight answer on where AI pays off here, from people who ship it.
One operation, wired up
Agents are the last thing you build, not the first
This is the order that worked on a multi-branch home services company: own the data, then automate, then supervise. The company stays anonymous. The numbers are from the systems' own documentation.
01 · What comes in
- Calls and texts
- Ads and listings
- Website visitors
- Field service platform
02 · What you own
- Data mirror · 2.7M rows
- File capture · hashed
- Second-vendor backup
03 · What runs
- Lead board and SMS qualifier
- SMS booking agent
- Shared inbox router
04 · Who stays in charge
- CSRs · approval queue
- Managers · 6:45 briefing
- Staff · graded training
Agent supervisor: dispatches every 15 minutes, grades the work, and can halt everything
Permissions in the database · signed results · spend caps
The build log
A working list of systems we have shipped, in every state they are actually in. Pilots are labeled pilots.
| System | What it does | Field | Model | Status |
|---|---|---|---|---|
| Lead board and SMS qualifier | Unifies 20+ lead sources and qualifies by text | Home services | Claude | Live |
| SMS booking agent | Books against live availability with an approval queue | Home services | Claude | Live |
| Agent fleet supervisor | Dispatches, grades, and halts unattended agents | Operations | Claude | Internal |
| Shared inbox router | Sorts a shared mailbox into eight categories and routes it | Home services | Claude | Pilot |
| Virtual CSR tuning | Configures and tests voice agents against real rules | Home services | Vendor | Live |
| Prospecting engine | Finds, audits, and reaches local businesses | Marketing | Claude | Pilot |
| Compliant email automation | Drip campaigns to a list of 130K+ with compliance rules | Home services | Claude | Pilot |
| Reviews and referrals engine | Runs review bounties, referrals, and call coaching audio | Home services | LLM | Live |
The honest comparison
Sometimes you should not hire us
If a product covers the job, buy the product. Here is how we would decide.
| Question | Off-the-shelf AI | Freelancer or no-code | Big consultancy | SolutionsXL |
|---|---|---|---|---|
| Fits how you work | You adapt to it | Mostly | Yes, after months | Built around it |
| Connects to your systems | The popular ones | Until something changes | Yes | Yes, and tested on your data |
| Who owns it | The vendor | Often unclear | You, plus their retainer | You: code, accounts, data |
| Controls on AI actions | Whatever ships | Rarely | A policy document | Permissions, logs, a halt switch |
| First result | Today | Weeks | Quarters | Weeks |
| Typical cost | Monthly per seat | Low to start | Six figures and up | Published ranges, fixed quote |
How it goes
Five steps, and you always know which one you are on
- 01
Discovery
A free call with a solutions architect to find where time, money, or quality is leaking.
You get: A straight answer
- 02
Scope
A fixed plan: what we build, what it costs, when it ships.
You get: A signed scope
- 03
Build
Next.js, Python, and the OpenAI and Anthropic APIs, tested on your real data.
You get: Practice mode
- 04
Deploy
Live on your accounts and integrated with your tools.
You get: Production
- 05
Iterate
We measure, refine, and extend as the numbers earn it.
You get: More autonomy
What it costs
Most agencies hide this page
Ranges are honest because scope varies. You get a fixed quote before work starts, and combining two or more XL services earns a bundle discount.
AI readiness audit
Under $1K
Single workflow
$2K to $10K
Agent with integrations
$6K to $15K
Platform or data mirror
Custom pricing
What we will not do
- Sell you an agent when a rule would do the job.
- Print an ROI number we cannot back up. You have seen the calculator: the inputs are yours.
- Let AI pretend to be a person on your behalf.
- Name the companies in these files, or show you a testimonial nobody wrote.
- Keep your code, your data, or your accounts when we are done.
- Call a pilot live.
A note from the founder
I've spent 15 years building digital solutions for business owners, and in almost every conversation someone tells me what hurts: the retyping, the missed calls, the report that eats a whole day. Now we can fix that kind of pain in weeks, at a price that makes sense.
Joey · Founder, XL Marketing Agency
Questions
Asked before every first call
What are AI business solutions?
They are software systems that use language models to do work a business used to do by hand, such as answering customers, reading documents, qualifying leads, and reporting. The useful ones are connected to your real systems and have people checking the risky steps.
How much do custom AI solutions cost?
A readiness audit starts under $1K. A single workflow usually runs $2K to $10K, and an agent with integrations $6K to $15K. Platforms and full data mirrors are priced by data size. Every project is different, so every project gets custom pricing, and you get a fixed quote before any work starts.
Do we need custom AI, or will ChatGPT do?
Often ChatGPT or Claude will do, and we will tell you so. Custom makes sense when the work touches your own systems and data, runs without a person typing a prompt, or needs controls and an audit trail.
Who owns what you build?
You do. Code, hosting accounts, API keys, and data live in your name or transfer to you at the end. If we part ways, your software keeps running.
Is our data used to train AI models?
Business API plans from Anthropic and OpenAI do not train on your data by default, and we build on those. Sensitive fields can be kept out of model calls entirely. We check your obligations before anything is connected.
How is this related to XL Marketing Agency?
SolutionsXL is the custom AI and software company in the XL Marketing family, alongside ResultsXL for website rebuilds, BoostXL for AI search, and MapBoostXL for Google Maps. Combining two or more services earns a bundle discount.
Book a discovery call
Thirty minutes, and you leave with a plan
A solutions architect runs the first call. No deck and no pitch: tell us what is costing you the most, and you will hear what we would build, or whether you should build anything at all.
Rather write? Tell us what to build and a person will reply within one business day.